For the owner with the whole painting business on their plate -- just you, or you and a few people.
You still run the business. Now every hat you wear, Front Office to Owner, has a team behind it.
Six hats, and the app sets the screen for the one you have on.
The say-so on every price is yours, same as it's always been.
Not open yet, but getting close. Want a heads-up? Drop us a note below.
- Lead captured
- Visit booked
- Estimate drafted
- Job signed, deposit down
- Crews on the job
- Invoice out
- Review requested
- Books closed
The idea
A painting business runs on six hats. HatStand staffs every one of them.
Somebody answers the phone. Somebody prices the work. Somebody schedules the crews, chases the money, drums up the next job, and reads the books. In a small shop that's you, and maybe a couple of people helping. HatStand puts a team of AI agents behind each of those hats to do that hat's work.
Most software hands you menus of records and leaves you to hop between them. HatStand sets the whole screen for the hat you have on. When you're selling, the screen is set for selling. The software changes hats when you do.
- Front Officecatches the first call and books the visit.
- Salesdrafts the estimate and keeps the bid moving.
- Productionschedules the crews, and when the job changes, the record changes with it.
- Financesends the invoice and tracks what you're owed, deposit to final payment.
- Marketingasks for the review and puts your name in front of the neighborhood.
- Ownerreads the business back to you in live numbers.
You've been all six of these people since the day you opened. You still are. Now none of them works alone.
What it does
Front Office hat -- the lead
The lead that lands while you're standing on a job site gets worked anyway.
- A call comes in, or a neighbor passes your name along. Either way, it's written down, and the follow-up is lined up.
- You take the call on one screen, notes and details in one place, and book the visit onto a real open slot before you hang up.
Sales hat -- the estimate
The estimate arrives drafted. You make it yours.
- You walk the property the way you always have, notes and photos as you go. The draft comes back priced off your own numbers -- your production rates, your labor rate -- with scope, prep, and price laid out line by line. A rough wall shows up with the scraping and priming spelled out.
- The customer sees three options: Essential, Preferred, and Premium. Different repaints at different prices, each with its own deposit and warranty.
Sales hat -- the win
Signature and deposit, one screen, one moment.
- The customer picks their option, signs on the screen, and puts the deposit down right there, figured off the same total they just signed.
- You drive home with the job sold instead of taking the paperwork with you.
Production hat -- crews on the job
The job you just won moves straight to your crews.
- The job goes on the schedule, and your crews pull up the scope and the dates in the crew and subcontractor portal. If the dates shift, that's where they see it.
- The wall gives up more rot than the bid caught, or the customer wants the shutters done too. A change order gets drafted, the customer approves it on their screen, and the price on record moves with the work. What you both signed stays the truth.
Finance, Marketing, and Owner hats -- the close-out
By the time the last coat dries, getting paid is already in motion.
- The final invoice goes out against the signed work, and what you're owed stays in front of you until it's paid: deposits, balances, and disputes in one view.
- HatStand asks the customer for the review while the paint is fresh, and a good word from this job brings in the next one.
- Then the money rolls up to the owner's desk, and the month closes on the numbers the jobs actually made. Planning starts from those same numbers, down to what you can pay yourself.
The books aren't a chore waiting at the end of the month. They're what the work leaves behind.
Who's in charge here
The number is yours before it's theirs.
The estimate waits for you before the customer ever sees it. The numbers show their work -- figured at your rates, not a canned average -- so you can defend any line while you're standing on the customer's porch. A surface that hasn't been measured reads "Not priced" right on the draft, and the signing waits until you've settled it.
standard prep, good paint.
$3,648.00
deeper prep, better paint.
$4,224.00
full prime coat, top-grade paint.
$5,760.00
Open the app in the morning and you know where the business stands.
You've been the whole office after dark.
- If it's just you: the office is finally staffed, and the paperwork comes to you drafted instead of blank.
- If it's you and a few people: your office manager gets a team, your estimator gets a team, and the whole picture ends up on one desk -- yours.
The hats were never the problem. Carrying them all at once was. Six hats. One stand.
One app. One price.
$149/ month
$149 a month, or $1,490 a year. That's ten months' price for twelve. Everyone in your shop works out of the same app. No seats to count, nothing sold separately.
Switching from another system? Your leads come in from a spreadsheet, sources and all.
Talk to us
Want to know when the doors open, or just want to talk shop? Send a note.